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A variety of policies and procedures govern how matters are handled at The University of Southern Mississippi. See the institutional policies web. The Americans with Disabilities Act ADA was enacted in to address discrimination against persons with disabilities. Title II of the ADA provides that no individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, program, or activities of a public entity, or be subjected to discrimination by any such entity.

Title III of the ADA prohibits discrimination on the basis of disability in public accommodations, such as schools, operated by private entities. Section of the Rehabilitation Act of prohibits the exclusion, the denial of benefits, and discrimination by reason of disability in programs or activities receiving federal funds.

OCR has primary responsibility for enforcing Section 's provisions with respect to recipients of federal education funds. ODA works with eligible students on an individual basis in developing and coordinating plans for the provision of reasonable accommodations that are specific to their disabilities.

In accordance with the Rehabilitation Act of and the American with Disabilities ActSouthern Mississippi is committed to providing equal access for persons with disabilities and prohibits discrimination on the basis of disability in the admission or access. ODA interacts with all offices and departments on campus to ensure that students with disabilities have full access to, and participation in, university activities. ODA strives to create a positive campus environment where students with disabilities are encouraged to pursue careers on the basis of personal interest and ability.

ODA Home. Procedures for Acquiring Accommodations.

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The basic purpose of FERPA is to protect the privacy of students and to ensure that students have access to their own records. The term record includes, but is not limited to, grade reports, transcripts, personally identifiable information, and most disciplinary records. The term record does not include records maintained by a law enforcement unit within an educational institution that was created by the unit for the purpose of law enforcement or records maintained by a physician, psychiatrist, psychologist, or other recognized professional maintained in connection with the treatment rendered to a student.

See www. Staff and Faculty at the University must be aware of the protected status of student information. As a general rule, information related to students must not be disclosed or provided by University employees to a third party unless the student consents to the release or FERPA specifically permits the release of the information without consent. The written request should include the justification for the challenge or the specifics relating to the alleged FERPA violation.

Within sixty 60 days of receipt of the written request, the University will inform the student as to whether the record will be amended or the finding relating to the alleged FERPA violation. If the decision on the student request or report of FERPA violation is negative, the student may submit a written request for a hearing and challenge the decision of the University relating to the record or alleged FERPA violation.

The hearing committee will inform the student of the date, place and time of the hearing. Individuals have the right to file a complaint with the U. Family Policy and Compliance Office U. Are there any federal laws relating to student records? How may a student give consent to the release of his or her educational record to a third party? What should a faculty member do if a student asks for a reference to be provided to an employer or to another institution?

What is the process for disclosing education records to others? What is the process for disclosing education records pursuant to a subpoena or court order? May the University charge a fee for providing copies of education records? May students give valid consent using an electronic ature?

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What is directory information that may be released without consent? What is directory information for a student who has left the University? May a student request that directory information not be disclosed? May the University release records relating to work study students? Other than access, do students have other rights regarding their education records? FERPA defines a student educational record to include all records maintained by the institution that directly relate to a current or former student.

FERPA's broad definition includes any information recorded in any way including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche. Documents that are not considered student records would include:. Prior consent is not required to disclose information to the following:. How may a student give consent to the release of his or her educational record to a third Party? The following link shows screenshots of what is seen in the portal. By completing such an authorization, the student grants the third party which could be their parentaccess fo the following academic and financial records and said access can be removed at any time:.

By completing and submitting this form, a student gives permission for educational records and information to be disclosed to a parent, guardian, or other deated individual s. The rights that a parent had in the elementary and secondary school context are automatically transferred to a student once that student turns eighteen years of age or is attending a postsecondary educational institution.

To avoid determining dependency, it is usually easier for the student to complete a consent form authorizing the release of this information to a parent. In addition to containing records and information relating to the requesting student, some educational records contain personally identifiable information relating to other students.

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Information relating to other students should be redacted or removed prior to releasing the records. Initially, you should determine if the requesting party may access the records either because the student has given his written consent or because consent is not necessary due to one of the limited circumstances described above. Upon a determination that release is appropriate, you should review the file for information which the requester is not entitled to receive and remove that information from the file.

You should disclose the education records on the condition that the requester may not re-disclose the information to someone else without the written consent of the student. Finally, you should comply with all recordkeeping requirements for requests and disclosures. If you are not satisfied that you are familiar with the requirements of FERPA as such relates to the disclosure of educational records to others, you are encouraged to contact the Office of General Counsel for discussion and guidance before releasing such records.

After receiving a subpoena or court order for education records, record the time and manner of service mail, personal service, or another manner on the document. After gathering information responsive to the subpoena or order that is within your control, review the material and remove information that the requester is not entitled to receive. Thereafter, forward the subpoena or order together with responsive material to the Office of General Counsel via secure means not via.

The Office of General Counsel will notify the student of the subpoena or order, unless the subpoena directs otherwise, and afford the student sufficient time to go to court and contest the subpoena. You should comply with all recordkeeping requirements concerning requests and disclosures.

FERPA requires that an educational institution maintain a record of each request for access to and each disclosure of personally identifiable information from the educational record of each student. The record, which should be maintained with the education records of the student, should include the parties who requested or received personally identifiable information from the education records and the legitimate interests the parties had in requesting or obtaining the information.

These recordkeeping requirements do not apply when the request was from or the disclosure was to the following individuals: a parent or student, a school official with a legitimate educational interest, a third party with written consent from the student, court orders or subpoenas, or a party seeking directory information.

FERPA protects the education records of former students. FERPA does not provide a specific time period for responding to a request; however, you should promptly respond to the request. However, if the information is sought through a subpoena, the University must provide the subject of the record sought sufficient time to contest the subpoena prior to releasing any information.

If the release of educational records of a student is sought by means of a subpoena or court order, the request should be forwarded to the Office of General Counsel for review. The University may charge a fee for copies but not for employee time to search for or to retrieve the education records. The Department of Education has now recognized that educational institutions have moved into the digital age by amending its regulation implementing FERPA.

No specific form of electronic ature is required. Each institution making public this information is required to give annual notice to its current students of the of information which it has deated as directory information. FERPA allows an institution to disclose directory information as it is defined when the request for the information is made about former students without going through the notification process for those former students. A student may request that a school withhold his information by completing the appropriate form. The form is available in the registrar's office.

Students have a right to challenge the content of their records and seek amendment of these records if they feel the records are inaccurate, misleading, or otherwise in violation of the student's privacy rights. If they are dissatisfied with the of their challenge, a student may request a hearing.

If the educational institution decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy rights of the student, it shall inform the student of the right to place a statement in the record commenting on the contested information in the record and stating why he disagrees with the decision.

Students may not use this process to challenge a grade except for clerical errors. Students also have the right to file a complaint with the U. Section of the Policies and By-laws of the IHL Board authorizes the institutions to develop intellectual properties and to participate in the income derived therein. Intellectual property means any patentable materials, copyrighted materials, trademarks, software, and trade secrets, whether or not formal protection is sought.

The University of Southern Mississippi is dedicated to the welfare and safety of all Minors who visit our campuses to participate in University-related programs or activities or any other event involving minors on the University campuses.

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Policies and Procedures